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Idi Template -Form Fill
General Characteristics and Structure of the Organization
Q01
Name and designation of the respondent
Q02
Phone number of the respondent
Q03
Institution type
Farmer Producer Company (FPC)
Industry Association (IA)
Special Purpose Vehicle (SPV)
Others (Specify)
Q04
Name of the entity
Q05
Legal Status of the entity
Central/ state government institution
Society (under Societies Registration Act 1860)
Co-operative society (under appropriate statute)
Registered as a Trust
Proprietary firm/ partnership
Private Limited Company under Companies Act
Public Limited Company under Companies Act
Company under Section 8 of the Companies Act
Producer Company under section 581C of the Companies Act
Others (Specify)
Not registered
Q06
Block name where FPC/ IA/SPV operates
Q07
Date of Formation
Q08
Operational Since
Q09
How many villages does the FPC/IA/SPV cover?
Q10
How many Directors are there for this FPC/IA/SPV?
Q11
How many Directors are women?
Q12
Educational qualification of Directors?
Did not attend school
Completed primary school (up to 5th)
Completed middle school (up to 8th)
Completed Secondary school (tp to 10th)
Graduate
Postgraduate and above
Others (Specify)
Q13
Has the FPC/IA/SPV established a general body?
Yes
No
Q14
What is the total number of members in the general body?
Q15
What is the number women in general body?
Q16
What is the number of equity shareholders in the FPC/IA/SPV?
Q17
What is the number of women equity shareholders?
Q18
What is the number of general members in the FPC/IA/SPV?
Q19
What number of the general members are women?
Q20
What is the paid-up share capital for the FPC/IA/SPV?
Q21
What is the average share capital given by each member of the institution?
Q22
How many meetings of the Board of Directors (BOD) were organized in the last 12 months?
Q23
How many meetings of the BOD were organized in the last 6 months?
Q24
What are the staff and their respective salaries for the FPC/IA/SPV?
Q24A
Number of Permanent staff required
Q24A_1
<Designation> 1
Q24A_2
<Designation> 2
Q24A_3
<Designation> 3
Q24A_4
<Designation> 4
Q24A_5
<Designation> 5
Q24A_6
<Designation> 6
Q24B
Number of Temporary/ Contractual staff required
Q24B_1
<Designation> 1
Q24B_2
<Designation> 2
Q24B_3
<Designation> 3
Q24B_4
<Designation> 4
Q24B_5
<Designation> 5
Q24B_6
<Designation> 6
Q24C
Salary per month per person
Q24C_1
<Designation> 1
Q24C_2
<Designation> 2
Q24C_3
<Designation> 3
Q24C_4
<Designation> 4
Q24C_5
<Designation> 5
Q24C_6
<Designation> 6
Q25
Staff in the FPO/ IA/ SPV
Q25A
Is this position currently vacant or filled?
Q25A_1
<Designation> 1
Yes
No
Q25A_2
<Designation> 2
Yes
No
Q25A_3
<Designation> 3
Yes
No
Q25A_4
<Designation> 4
Yes
No
Q25A_5
<Designation> 5
Yes
No
Q25A_6
<Designation> 6
Yes
No
Q25B
Is this person a _____?
Q25B_1
<Designation> 1
Male
Female
Others (Specify)
Q25B_2
<Designation> 2
Male
Female
Others (Specify)
Q25B_3
<Designation> 3
Male
Female
Others (Specify)
Q25B_4
<Designation> 4
Male
Female
Others (Specify)
Q25B_5
<Designation> 5
Male
Female
Others (Specify)
Q25B_6
<Designation> 6
Male
Female
Others (Specify)
Q25C
What was the criteria for selection of this person for this position?
Q25C_1
<Designation> 1
Person is a board member/ director
Elected by vote of all members
Elected by vote of board members only
Selected by partners (input suppliers, credit, etc.)
Selected by local government authorities (sarpanch, etc.)
Selected by promoter/ supporting agency (GT Bharat team)
Selected through recruitment process
Others (Specify)
Q25C_2
<Designation> 2
Person is a board member/ director
Elected by vote of all members
Elected by vote of board members only
Selected by partners (input suppliers, credit, etc.)
Selected by local government authorities (sarpanch, etc.)
Selected by promoter/ supporting agency (GT Bharat team)
Selected through recruitment process
Others (Specify)
Q25C_3
<Designation> 3
Person is a board member/ director
Elected by vote of all members
Elected by vote of board members only
Selected by partners (input suppliers, credit, etc.)
Selected by local government authorities (sarpanch, etc.)
Selected by promoter/ supporting agency (GT Bharat team)
Selected through recruitment process
Others (Specify)
Q25C_4
<Designation> 4
Person is a board member/ director
Elected by vote of all members
Elected by vote of board members only
Selected by partners (input suppliers, credit, etc.)
Selected by local government authorities (sarpanch, etc.)
Selected by promoter/ supporting agency (GT Bharat team)
Selected through recruitment process
Others (Specify)
Q25C_5
<Designation> 5
Person is a board member/ director
Elected by vote of all members
Elected by vote of board members only
Selected by partners (input suppliers, credit, etc.)
Selected by local government authorities (sarpanch, etc.)
Selected by promoter/ supporting agency (GT Bharat team)
Selected through recruitment process
Others (Specify)
Q25C_6
<Designation> 6
Person is a board member/ director
Elected by vote of all members
Elected by vote of board members only
Selected by partners (input suppliers, credit, etc.)
Selected by local government authorities (sarpanch, etc.)
Selected by promoter/ supporting agency (GT Bharat team)
Selected through recruitment process
Others (Specify)
Q26
What all departments are present?
Human Resource
Accounts/ Finance
Marketing
Strategy and partnerships/ Business development
Operations
Training and Capacity building
Others (Specify)
Functioning of the Organization
A01
What was the annual turnover of FPC/IA/SPV last year?
A02
What was the net profit of FPC/IA/SPV last year?
A03
What was the FPC/IA/SPV’s expenditure on the following heads in 2021-22?
A03_1
Salary
A03_2
Travel
A03_3
Office expenses
A03_4
Meeting expenses for BOD/ General Body
A03_5
License fees, insurance, other statutory fees
A04
Has the FPC/ IA/ SPV received any grant-in-aid from the government?
Yes, by SFURTI
Yes, by NABARD
Yes, by SFAC
No
Others (Specify)
A05
Has the FPC/ IA/ SPV taken any loans from banks?
Yes
No
A06
Does the FPC/ IA/ SPV have the following updated documents?
A06_1
Balance sheet of previous year
Yes
No
A06_2
Projected balance sheet for the budget year
Yes
No
A06_3
Projected profit and loss account for the budget year
Yes
No
A06_4
Estimate of monthly sales and purchases
Yes
No
A06_5
Estimate of monthly expenses and incomes other than from purchases and sales
Yes
No
A07
Using the Projected Annual Turn-Over (PAT) method, what is the credit limit of the FPC/ IV/ SPV?
A08
What was the opening balance (cash and bank) for the FPC/ IV/ SPV for the previous month?
A09
What was the closing balance (cash and bank) for the FPC/ IV/ SPV for the previous month?
A10
What are the business activities undertaken by the FPC/IA/SPV?
Agriculture input store (selling seeds, pesticides, fertilizers, and other inputs)
Access of artisans to raw materials
Agriculture output marketing (procurement of agricultural produce for further trading)
Connecting artisans with markets/ buyers (supporting demand for artisan goods)
Extension support and advisory services (on paid basis)
Training/ capacity building of farmer/ artisans (new techniques of farming, new techniques of woodwork, business management, etc.)
Skill/ product quality certification
Machinery rentals, custom hiring centre
Infrastructure rental (warehouses, cold storages, collection centre, on rent)
Primary value addition (sorting, grading, cleaning, washing, collection, etc)
Food processing (milling, flouring, juice pickle making, branded packaging, etc.)
Loans to farmers/ artisans/ members
Other financial services (Specify)
Insurance services to famers/ artisans/ members
Networking services (i.e., product specifications, market prices, other information, building linkages with traders, consumers, markets, etc.)
Others (Specify)
A11
Does the FPC/ IA/ SPV have a procurement committee to buy farm inputs?
Yes
No
A12
Does the FPC/ IA/ SPV have access to the following?
A12_1
Food processing (Specify commodity/ product i.e., paddy)
Yes
No
A12_2
Warehousing
Yes
No
A12_3
Cold storage
Yes
No
A12_4
Packaging
Yes
No
A12_5
Transportation
Yes
No
A12A
Price (per unit/ INR)
A12A_1
Food processing (Specify commodity/ product i.e., paddy)
A12A_2
Warehousing
A12A_3
Cold storage
A12A_4
Packaging
A12A_5
Transportation
A13
What type of mobilization is undertaken by the FPC/IA/SPV?
No formal membership mobilization/ campaign
Mobilization at initial stage, but not now
No formal mobilization, but existing members are mobilizing new members
Formal membership mobilization, without action
Formal mobilization, publicity material, recognition for existing members to add new members
Others (Specify)
A14
What is the mechanism for member fee at the FPC/IA/SPV?
No membership fee for all new members
Inconsistent fees collected from all new members
Fees collected from all new members consistently
A15
What is the mechanism for fee collection at the FPC/IA/SPV?
Fees collected by without adequate record and receipt
Fees collected with records, without receipts
Fees collected with proper record and receipts to new member
A16
On what basis is the profit shared between the members?
Proportionate to the share invested
Shared equally amongst the members
Shared as per role/ position in the FPC/ IA/ SPV
Others (Specify)
A17
Has the FPC/ IA/ SPV been audited?
Yes (external audit)
Yes (internal audit only)
No audit
A18
Has the audit report been shared with shareholders/ members?
Yes
No
A19
Has the FPC/ IA/ SPV developed a business plan?
Yes
No
A20
Are the business activities of the FPC/ IA/ SPV aligned to the business plan developed?
Yes
No
Books and Records
B01
Does the FPC/ IV/ SPV have the following records[1]?
B01_1
Share capital register
Yes
No
B01_2
BOD meeting attendance register
Yes
No
B01_3
BOD meeting minutes book
Yes
No
B01_4
Annual General Meeting attendance register
Yes
No
B01_5
Annual General Meeting minutes book
Yes
No
B01_6
Member admission register
Yes
No
B01_7
Member patronage register
Yes
No
B01_8
Minutes book
Yes
No
B01_9
Purchase register
Yes
No
B01_10
Sales register
Yes
No
B01_11
Stock register
Yes
No
B01_12
Bank reconciliation register
Yes
No
B01_13
Journal
Yes
No
B01_14
Cash book
Yes
No
B01_15
Ledger
Yes
No
B01_16
Internal audit of accounts
Yes
No
B01_17
External audit of accounts
Yes
No
Training and Capacity Building
C01
How many BOD meetings are usually conducted?
Monthly
Quarterly
Half-yearly
Annually
As required
Others (Specify)
C02
How many general body meetings are usually conducted? (i.e., Meeting within the members)
Monthly
Quarterly
Half-yearly
Annually
As required
Others (Specify)
C03
How often does institution organise _______ for its members?
C03_1
Classroom training sessions
Monthly
Quarterly
Half-yearly
Annually
As required
Others (Specify)
C03_2
Seminars
Monthly
Quarterly
Half-yearly
Annually
As required
Others (Specify)
C03_3
Webinars
Monthly
Quarterly
Half-yearly
Annually
As required
Others (Specify)
C03_4
Demo plot visits
Monthly
Quarterly
Half-yearly
Annually
As required
Others (Specify)
C03_5
Exposure visits (within Hazaribagh)
Monthly
Quarterly
Half-yearly
Annually
As required
Others (Specify)
C03_6
Exposure visits (outside Hazaribagh)
Monthly
Quarterly
Half-yearly
Annually
As required
Others (Specify)
C04
What is the topic of capacity building mostly for _____?
C04_1
Classroom training sessions
C04_2
Seminars
C04_3
Webinars
C04_4
Demo plot visits
C04_5
Exposure visits (within Hazaribagh)
C04_6
Exposure visits (outside Hazaribagh)
C05
Who provides the training for _______ ?
C05_1
Classroom training sessions
Master trainer from my/ nearby village
Our input or output supplier Partners
GT Bharat team
KVK personnel
NGO staff
Government officials (Specify, i.e., NABARD, district officials, JSLPS)
Others (Specify)
C05_2
Seminars
Master trainer from my/ nearby village
Our input or output supplier Partners
GT Bharat team
KVK personnel
NGO staff
Government officials (Specify, i.e., NABARD, district officials, JSLPS)
Others (Specify)
C05_3
Webinars
Master trainer from my/ nearby village
Our input or output supplier Partners
GT Bharat team
KVK personnel
NGO staff
Government officials (Specify, i.e., NABARD, district officials, JSLPS)
Others (Specify)
C05_4
Demo plot visits
Master trainer from my/ nearby village
Our input or output supplier Partners
GT Bharat team
KVK personnel
NGO staff
Government officials (Specify, i.e., NABARD, district officials, JSLPS)
Others (Specify)
C05_5
Exposure visits (within Hazaribagh)
Master trainer from my/ nearby village
Our input or output supplier Partners
GT Bharat team
KVK personnel
NGO staff
Government officials (Specify, i.e., NABARD, district officials, JSLPS)
Others (Specify)
C05_6
Exposure visits (outside Hazaribagh)
Master trainer from my/ nearby village
Our input or output supplier Partners
GT Bharat team
KVK personnel
NGO staff
Government officials (Specify, i.e., NABARD, district officials, JSLPS)
Others (Specify)
Feedback and Barriers
D01
How does feedback and review of subject matters of FPC/ IA/ SPV take place?
There is no feedback/ monitoring/ review process
Periodic meetings earmarked for such activities.
Irregular mechanisms (such as contacting board members directly etc.)
Transparent process with participation of every shareholder
Anonymous process with participation of every shareholder (complaint/ suggestion box etc.)
Board members/ office bearers conduct such activities among themselves
Such activities are documented and reviewed in successive meetings
Others (Specify)
D02
How do members resolve conflicts amongst themselves?
Separate grievance redressal committee/ cell for this
Take the issue to board members/ office bearers
Resolve it among us (all shareholders)
Take the issue to local authorities/ external support body- GT Bharat
Others (Specify)
D03
What are some of the challenges faced by your FPC/ IA/ SPV?
High attrition rate
Internal conflicts
Strict compliances
Low skill set/ poor qualifications of board members /directors
Lack of unity amongst members
Lack of resources
Lack of awareness on related policies
Difficulty in sourcing inputs
Difficulty in getting credit
Low skill set/ poor qualifications of members
Difficulty/ Lack of awareness on financial management
Others (Specify)
General characteristics and structure of the organisation
E01
What is the caste composition of the FPC/ IA/ SPV? (Probe: Caste of most members; Proportion of SC and ST members)
E02
What is the religion of members in this FPC/ IA/ SPV? (Probe: Religion of most members; Proportion of minority)
Functioning of the organisation
F01
What are the business activities undertaken by the FPC/IA/SPV? (Probe: Details of Business Activities mentioned in CAPI before)
F02
What are the inputs required for the business activities of the FPC/ IA/ SPV? Who are the suppliers of the inputs that FPC/ SPV/ IA requires?
F03
What is the quantity of inputs bought per month and at what price?
F04
What are the various marketing activities undertaken by the FPC/ IA/ SPV? How does it benefit its members (farmers, artisans, etc.)?
F05
Has the FPC/ IA/ SPV established Standard Operating Procedures (SOPs) for business operations? If yes, please elaborate on the type of SOPs, their purpose, and use. (Request the respondent to share the SOPs).
F06
Does the FPC/ IA/ SPV undertake product quality inspection? If yes, please elaborate the process.
Barriers and Feedback
G01
Are there any risk mitigation strategies formed to avoid unforeseen loss in the business? If yes, what are they? (Probe: What if a promoter/ director opts out in the middle of a business cycle? Or if one member faces loss due to some reason? Is there any method of compensation to save his/her business?)
G02
What are some of the challenges faced by your FPC/ IA/ SPV?
G03
What are the challenges faced in enrolling new members for the FPC/ IA/ SPV? (Probe: Caste/ religion/ class barriers; Popular reasons for joining or not joining FPC/ IA/ SPV)
G04
How does caste or religion influence farmers/ artisan’s decision to become a member of the FPC/ IA/ SPV? (Probe: Type of caste or religion barriers/ challenges in joining FPC/ IA/ SPV)
G05
What are the challenges that women face while trying to become a member of the FPC/ IA / SPV?
Role of GT Bharat
H01
What do you think is the role GT/ GT personnel have played in building the FPO? What is their role in taking it forward?
H02
What strategies is your institution planning to adopt for its long-term sustainability (in the absence of GT Bharat)?
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